Privacy Policy

This Privacy Policy explains how Exocortex ("Exocortex", "we", "us", or "our") collects, uses, and protects information collected through our corporate website at exocortex.solutions (the "Website").

Important: This Privacy Policy applies only to this website. Our software products and solutions (such as Childmindi) have their own separate privacy policies that govern data collection and processing within those platforms.

By accessing or using this Website, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree with any part of this Privacy Policy, please do not use this Website.

1. Who We Are

Exocortex is a technology company providing innovative software solutions for care organizations, including childcare management systems, preschool solutions, and healthcare applications.

If you have any questions about this Privacy Policy or our data practices, you can contact us at:

• Email: info@exocortex.solutions
• Website contact form: https://exocortex.solutions/contact.html

2. Scope of This Privacy Policy

This Privacy Policy applies to information we collect when:

• you visit this corporate website (exocortex.solutions);
• you submit inquiries through our contact forms;
• you communicate with us via email or phone regarding our services.

This website is an informational corporate website designed for businesses, organizations, and professionals interested in learning about our software solutions.

Geographic Scope: This website is intended primarily for use within the United States. We operate under U.S. law and regulations. If you access this website from outside the United States, you do so at your own risk and are responsible for compliance with local laws.

3. Information We Collect

This website (exocortex.solutions) is a corporate informational website. We collect minimal information, only what is necessary to respond to inquiries and maintain the website.

3.1. Contact Form Information

When you submit a contact form or inquiry through our website, we collect only the information you choose to provide:

• name;
• email address;
• phone number (if provided);
• company name or organization (if provided);
• message content and any other information you choose to include in your inquiry.

This information is used solely to respond to your inquiry and communicate with you about our services.

3.2. Website Usage and Technical Information

When you visit our website, we may automatically collect basic technical information:

• log information (for example, access times, pages viewed);
• device and browser information (for example, browser type, device type);
• IP address for security purposes.

This information is used to maintain website security, prevent abuse, and understand general usage patterns.

Note: This Privacy Policy applies only to the Exocortex corporate website (exocortex.solutions). Our specific software products and solutions (such as Childmindi) have their own separate privacy policies that govern data collection and use within those platforms.

4. How We Use Information

We use the information collected through our website only for the following purposes:

• Responding to inquiries: to answer your questions and provide information about our solutions;
• Communication: to follow up on your requests and maintain business communication;
• Website security: to protect the website from abuse, spam, and security threats;
• Website improvement: to understand how visitors use the website and improve user experience;
• Legal compliance: to comply with applicable laws and respond to lawful requests.

We do not sell, rent, or share your personal information with third parties for marketing purposes.

5. Legal Basis (where applicable)

Where required by applicable law (for example, in certain jurisdictions), we may rely on one or more of the following legal bases to process personal information:

• performance of a contract (for example, providing the Services under a subscription agreement);
• our legitimate interests (for example, operating, improving, and securing the Services);
• compliance with legal obligations;
• consent, where applicable and required.

6. Third-Party Services

This website does not process payments or collect payment information. Our website may use third-party services for hosting, security, and analytics. These service providers have access only to the information necessary to perform their functions and are obligated to maintain confidentiality.

Note: If you become a client and use our software products, billing and payment processing for those services are handled separately under the terms of the respective product agreements.

7. Cookies and Similar Technologies

Our Website may use cookies and similar technologies to:

• maintain your session and preferences;
• remember your choices and settings;
• analyze website usage and improve performance;
• understand how visitors interact with our website.

You can control cookies through your browser settings. If you disable certain cookies, some features of the Website may not function properly. For specific products and services, cookie usage is described in their respective privacy policies.

8. How We Share Information

We share information collected through our website only in the following limited circumstances:

• Service Providers: We may share information with trusted service providers who assist in operating the website (for example, web hosting, email delivery, security services). These providers are contractually obligated to use information only to perform services on our behalf.
• Legal Requirements: We may disclose information when required by law, legal process, or to protect the rights, property, or safety of Exocortex or others.
• Business Transfers: In connection with a merger, acquisition, or sale of assets, information may be transferred as part of that transaction, subject to appropriate protections.

We do not sell, rent, or share your personal information with third parties for their marketing purposes.

9. Data Controller

Exocortex acts as the data controller for information collected through this corporate website (exocortex.solutions). We determine how and why your contact information is processed when you submit inquiries through our website.

Note: For our software products and solutions (such as Childmindi), data processing roles and responsibilities are defined in the respective service agreements and product-specific privacy policies.

10. Data Retention

We retain information collected through our website for as long as necessary to:

• respond to your inquiry and maintain communication;
• fulfill the purposes described in this Privacy Policy;
• comply with legal requirements.

Specific Retention Periods:

• Contact Form Submissions: Contact information and correspondence retained for up to 3 years for business communication purposes, or longer if an ongoing business relationship develops;
• Website Logs: Technical logs and usage data typically retained for up to 12 months for security and analytics purposes.

After the applicable retention period, data will be securely deleted or anonymized.

11. Security

We implement reasonable technical and organizational measures to protect information from unauthorized access, disclosure, alteration, or destruction. This includes secure hosting, encryption of data in transit, and access controls.

However, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security.

12. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW:

This website is provided "AS IS" and "AS AVAILABLE" without warranties of any kind, express or implied. We do not guarantee uninterrupted or error-free operation of the website.

We are not responsible for the content, privacy practices, or actions of third-party websites linked from our website.

Limitation of Damages: To the fullest extent permitted by law, Exocortex shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising out of or related to your use of this website.

13. International Data Transfers

This website is primarily intended for use within the United States. Information collected through the website is processed and stored in the United States.

If you access this website from outside the United States, your information may be transferred to, stored, and processed in the United States where our servers and service providers are located. The United States may have different data protection laws than your country. By using this website from outside the United States, you consent to the transfer of your information to the United States.

14. Children's Privacy

This website is not directed to children under 13 years of age. We do not knowingly collect personal information from children under 13 through this website.

If we become aware that we have inadvertently collected personal information from a child under 13 without proper parental consent, we will take reasonable steps to delete that information promptly.

Note: For software products that may be used in connection with services for children (such as Childmindi), children's privacy practices and COPPA compliance are addressed in the respective product-specific privacy policies.

15. Your Choices and Rights

Depending on your location and applicable law, you may have certain rights regarding your personal information, including:

• Access: the right to access the information we hold about you;
• Correction: the right to request correction of inaccurate information;
• Deletion: the right to request deletion of your information, subject to legal obligations;
• Objection: the right to object to certain types of processing.

To exercise these rights regarding information collected through this website, you can:

• Email us at info@exocortex.solutions;
• Use our contact form at https://exocortex.solutions/contact.html

We may need to verify your identity before responding to a request. We will respond within a reasonable time and in accordance with applicable law (typically within 30-45 days).

Note: For data processed through our software products (such as Childmindi), please refer to the respective product privacy policies for information about exercising your rights.

16. Third-Party Links

This website may contain links to third-party websites or resources. This Privacy Policy does not apply to those third-party sites, and we are not responsible for their content, privacy practices, or any damages arising from your use of such third-party websites.

We recommend reviewing the privacy policies of any third-party websites you visit.

17. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make material changes, we will update the "Last Updated" date at the top of this page.

We encourage you to review this Privacy Policy periodically. Your continued use of this website after changes indicates your acceptance of the updated Privacy Policy.

18. Governing Law and Dispute Resolution

Governing Law: This Privacy Policy and any disputes arising out of or related to it shall be governed by the laws of the State of Wyoming, United States, without regard to its conflict of law provisions.

Jurisdiction: Any legal action or proceeding arising under this Privacy Policy shall be brought exclusively in the federal or state courts located in Wyoming, and you hereby consent to the personal jurisdiction of such courts.

Informal Resolution: In the event of any dispute, controversy, or claim arising out of or relating to this Privacy Policy, the parties agree to first attempt to resolve the matter informally by contacting us at info@exocortex.solutions.

Time Limit for Claims: Any claim or cause of action arising out of or related to use of the Services or this Privacy Policy must be filed within one (1) year after the claim arose, or such claim shall be permanently barred.

19. Contact Us

If you have any questions about this Privacy Policy or our data practices, or if you wish to make a request regarding your information, you can contact us at: